Moscow Notary Public

ZHANNA VIKTOROVNA PATRASHCHUK

Digital signature

The purpose of an electronic digital signature (EDS) is to guarantee the authenticity of information contained in an electronic document and give an opportunity to prove any third party that an electronic document has been signed by the sender or on his instructions and precisely in the form, in which it is produced.

EDS ensures information security and makes electronic documents legally valid.

 By means of an electronic digital signature, the notary public may:

1.       receive the following documents from the Department of the Federal Service of State Registration, Land Register and Mapping for Moscow:

·         extract from the Uniform State Register of Immovable Property Rights and Transactions (containing publicly available information on the registered title to real property);

·         extract from the Uniform State Register of Immovable Property Rights and Transactions on the transfer of title to real property;

·         certificate of the title deed contents;

·         extract from the Uniform State Register of Immovable Property Rights and Transactions on the title of a specific person to his real properties in the territory;

·         extract from the Uniform State Register of Immovable Property Rights and Transactions on the declaration of a titleholder incompetent or partially incompetent;

2.      execute a deposit search request to Sberbank of Russia on inheritance cases;

3.      submit applications of subjects and users of credit histories to the Central Catalogue of Credit Histories in a digital form according to Article 13.8 of the Federal Law as of December 30, 2004 No. 218-FZ On the Credit Histories and the Instruction of the Central Bank of the Russian Federation as of April 14, 2009 No. 2214-U On the Submission of Requests and Receipt by the Subject and User of Credit History of Information from the Central Catalogue of Credit Histories by Transfer of Applications through the Notary Public (registered by the Ministry of Justice of the Russian Federation as of July 7, 2009 No. 14252);

4.      submit electronic documents to the tax inspectorate (applications on the form 13001, 14001, 11001, 21001, 24001, etc.) for incorporation of legal entities and state registration of private entrepreneurs, as well as amendments to theUnified State Register of Legal Entities and the Unified State Register of Private Entrepreneurs regarding legal entities and private entrepreneurs. 

Thanks to development of electronic workflow, the transfer of an application via digital communication channels has become equally important both for individuals and legal entities.

In order to transfer an application to the tax inspectorate, an applicant would require:

·         valid passport of the citizen of the Russian Federation;

·         prepared application to the inspectorate of the Federal Tax Service;

·         application for the notary public as per sample;

·         full set of documents specified in the previous application.

1.       for private entrepreneurs:

·         certificate of incorporation;

·         Taxpayer ID assignment certificate;

·         extract from the Unified state register of private entrepreneurs (recommended execution time – no sooner than 30 days before application to the notary public office);

2.      for legal entities:

·         incorporation resolution/incorporation protocol;

·         articles of association and AoA amendments (if any);

·         memorandum of association (if any);

·         certificate of incorporation (PSRN);

·         certificates, which confirm amendments to constituent documents of a legal entity (starting July 4, 2013 – certificates of an entry of amendments to the Unified State Register of Legal Entities);

·         tax authority registration certificate (Taxpayer ID);

·         document, which confirms powers of a sole executive body of a legal entity (protocol for appointment or resolution on appointment of the company's director);

·         resolution on/protocol for amendments to be introduced (if an applicant files an application for amendments to entries of the Unified State Register of Legal Entities);

·         extract from the Unified State Register of Legal Entities (recommended execution time: no sooner than 30 days before application to the notary public office).

Transfer of an application to the tax inspectorate:

1.       The notary public certifies the authenticity of your signature on an application (Form 13001, 14001, 11001, 21001, etc.);

2.      An applicant files an application to the notary public with a request to perform electronic transfer of his application to the inspectorate of the Federal Tax Service as per sample. An applicant hands over to the notary public the said application and recently certified form (13001, 14001,11001 or other) and all other documents, which must be attached to an application to the inspectorate of the Federal Tax Service, including stamp duty payment slips.

3.      The notary public scans an application and its attachments (resolutions, minutes, articles of association, slip, etc.) received from a client, transforms them into a transport container (zip archive) with special software, signs each documents in a container with his EDS and sends them to the tax authorityThe notary public returns originals of these documents to an applicant.

Upon dispatch of documents in a digital form, the notary public should receive a message containing a unique number, which, in turn, confirms delivery of documents to the Interregional inspectorate of the Federal Tax Service of Russia for centralized data storage, with which the notary public can receive information on processing of electronic documents at the registration authority.

On or before the working day following the day, on which electronic documents have been received by the registration authority, the latter sends a transport container to the notary public e-mail address containing a file with a notice of receipt of electronic documents signed with EDS of an authorized person of the registration authority.

The notice of the inspectorate of the Federal Tax Service confirming receipt of your application may be sent to the e-mail address you have specified. You may also receive the Certificate of transfer of an application together with copies of sent documents, if required.

From now on, whenever copies of articles of association are requested, you should not have to send the required amount of copies to the inspectorate of the Federal Tax Service. Under an agreement between the Federal Notarial Chamber and the inspectorate of the Federal Tax Service, the inspectorate of the Federal Tax Service will make the required amount of copies on its own, you should only attach stamp duty payment slips for the making of copies of articles of association and a declaration thereof to the set of documents.

 

 

 

Information is something private and innermost a notary public committed to keep secret.

Contacts:

+7 (499) 255-15-51

+7 (925) 709-72-22

notariusJV@yandex.ru

Noxsoft